Are you unknowingly leaving important data out in plain sight? Too many businesses will implement incredibly powerful security solutions only to ignore the basics of physical security. It’s time to address the hidden vulnerabilities that patches and updates won’t solve by scrutinizing your physical infrastructure.

Here are five ways you can augment your physical security that don’t cost you much, if at all.

Implement a Clean Desk Policy, But for Security

When we say “clean desk,” we’re talking about ditching the countless sticky notes on your monitors filled with sensitive information like passwords, notes to follow up with clients, and contact information. Make sure all documents are secured, whether it’s in a locked drawer or a digitized filing system. Whiteboards should also be wiped down, as you wouldn’t believe how valuable certain information might be in the right hands. Remember, if it’s left on your desk out in the open, it might as well be public knowledge.

Treat Your Server Room Like a Vault, Not a Storage Closet

If you don’t lock down your server room, it might as well be an open backdoor into your infrastructure. Start with physical locks, and make sure the keys to your server racks aren’t dangling from the cabinet. You’ll also need a system that can track access logs, such as a key card system that can track who accesses the room and when. Finally, any exposed networking in public areas should be put away, as it could be tapped or unplugged, creating even more trouble.

Change the Factory Default Passwords On Your Devices

You wouldn’t believe how many businesses invest in super-advanced security measures only to forget the factory-default credentials found on their wireless networks and other office devices. Printers, scanners, and smart TVs will often default to simple credentials that can easily be looked up online, making them prime targets for hackers. Get rid of these defaults, update all firmware on devices, and segment your network so more vulnerable devices can be isolated from your business-critical operations.

Don’t Toss “Trash” Into Open Wastebaskets

One man’s trash is another man’s treasure, or so they say. Your data could leak from the garbage too, especially if you’re not shredding important documents. Some simple ways you can eliminate this danger is by replacing open trash cans with narrow-slot shredding consoles, forcing you to destroy documents rather than throwing them out whole. You also want to destroy old media, like old HDDs, SSDs, and thumb drives so thoroughly that no one can get any information out of it again. Finally, if you go through a provider for your shredding fix, obtain a certificate detailing when and where the data was destroyed so you can rest easy knowing it’s gone for good.

Audit the Visitor’s Path for Accidental Exposures

If you are unsure if your office is private enough, look at it through the eyes of a delivery driver or a job candidate. If screens are visible from doorways or on the path to high-traffic areas (like the restroom), you have a problem on your hands. Consider installing privacy screens, angle workstations away from visitor zones, and escort all visitors off the premises so they’re not tempted to wander somewhere they aren’t supposed to be.

Remember, physical security is just as important as digital security. By closing the gap on these 5 problem areas, you’ll enjoy greater confidence that your data is safer than ever. As for the other aspects of security, First Column IT can help there, too! To learn more about what we can do for your company’s network security, reach out to us at (571) 470-5594 today.

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