Microsoft SharePoint: What It Is (And What Your Business Can Do With It)

August 27, 2025

How much does your business value communication and data security? The answer to that should be “A lot.” Microsoft SharePoint, a web-based platform for storing, organizing, sharing, and accessing information, can help businesses that use Microsoft 365 work more effectively. Today, we’ll cover three of its best features and what your business can accomplish with them.

Centralized Document Management and Version Control

There’s nothing more frustrating than doing work multiple times, yet this happens frequently when teams don’t have a centralized document management tool with version control.

SharePoint provides a secure, central place where your business documents can live, and with robust version control, you can know when documents are last edited or saved. Additionally, you can revert back to a prior version of a document if you need to. There won’t be any confusion over which version is the final draft, and you’ll have a clear audit trail to know who has made changes and when.

In total, all these features allow businesses to avoid errors and maximize the probability they’re operating from the most current versions of documents.

Real-Time Collaboration and Co-Authoring

How much time do you waste sending documents back and forth via email? What about waiting for feedback and manually entering in changes?

All of this can be avoided through the use of SharePoint. When it’s integrated with solutions like Word, Excel, and PowerPoint, it allows users to co-author documents and collaborate in real time. You can have multiple team members working on the same document and see each other’s changes, making collaboration seamless.

When used well, SharePoint enables better teamwork on projects and makes finishing them faster and more efficient.

Customizable Team Sites and Intranets

Imagine if you had a centralized location for internal news, company resources, tracking project updates, and so much more. That’s the power of an intranet solution.

If you need a central digital hub for your business’ resources, SharePoint delivers. Instead of having information scattered across emails, chat apps, and shared drives, your organization can use a SharePoint intranet to create customizable team sites. You can even make department-specific sites to help your team know where all of the important files are at any given time.

You’ll find your business enjoys better internal communication, less email clutter, and easier access to information on demand.

Ready to get started with SharePoint and other technology tools to support your business success? First Column IT can help. To learn more, call us today at (571) 470-5594.

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