Tip of the Week: These Google Docs Shortcuts are Really Valuable

October 30, 2024

Does your business rely on Google Workspace for productivity? If so, we have some helpful tips to boost your efficiency by using lesser-known shortcuts. Let’s dive into a few tricks that can save you time and help your team work smarter.

Quickly Create a New File

Did you know you can create a new Google Docs, Sheets, or Slides file without even opening the app? All you have to do is type the application name followed by “.new” into your browser’s address bar, and a new file will open in a fresh tab.

New document - docs.new
New spreadsheet - sheets.new
New presentation - slides.new

It’s a simple trick, but it can speed things up. Just make sure you’re logged into the correct Google account before creating your new file.

Handy Keyboard Shortcuts

Most Google apps come with built-in keyboard shortcuts that can make your workflow faster. Here are some of the most useful ones for Google Docs, Sheets, and Slides:

For Google Docs

Copy - Ctrl + C
Cut - Ctrl + X
Paste - Ctrl + V
Bold - Ctrl + B
Italic - Ctrl + I
Find - Ctrl + F
Insert Link - Ctrl + K

For Google Sheets

Select column - Ctrl + Space
Select row - Shift + Space
Insert link - Ctrl + K
Bold - Ctrl + B
Clear formatting - Ctrl + \
Center align - Ctrl + Shift + E

For Google Slides

New slide - Ctrl + M
Select all - Ctrl + A
Bold - Ctrl + B
Increase font size - Ctrl + Shift + >
Group objects - Ctrl + Alt + G

Streamline Your Workflow

By using these shortcuts, you can navigate your documents, spreadsheets, and presentations much faster, allowing you to focus on the work that matters.

Pro Tip: Post These Shortcuts Nearby

We recommend printing this list of shortcuts and keeping it close to your workspace for easy reference. Having it handy will save you time and help you avoid Googling each shortcut while you're working.

For more tips on how to maximize productivity with your technology, give us a call at (571) 470-5594 today

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It’s Not Worth Having a Backup Solution if it Doesn’t Follow These Fundamental Rules

We focus pretty heavily on data backup as an important solution that all businesses should use, and for good reason. It can be all the difference between losing your business’ future or preserving it. We know you don’t like to hear it, but investing in a proper data backup solution is well worth the cost, even if you never have to use it.

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How Data Gets Stolen (Even When Security Measures are in Place)

We talk a lot about best practices that you and your entire workforce need to follow in order to protect yourself, your business, and your customers from data theft. From ensuring that you have strong, unique passwords and making sure two-factor or multi-factor authentication is applied to all of your accounts, to keeping your endpoints updated, a lot of prevention is considered the barest necessities of cybersecurity. It’s worth understanding just how clever cybercriminals are, and just how easy it is to slip up and lose control over your own information.

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